2-12-2015 Meeting

Meeting Agenda

Thursday, Feb 12, 2015

2:30 PM in Trustees Room, McFarland Hall

• Provisioning users discussion:
• Educator U worksheet
• continuation of discussion from last meeting
• User Training
• getting creative to make it happen effective and comprehensive

Network Testing

Stumbled upon this article in the recent ASCD SmartBrief.  Districts are deliberately overloading their networks to see if they are truly prepared to implement online testing for all students.  I learned that Burlington, MA used a similar approach when they did sample PARCC testing last spring.

http://thejournal.com/articles/2015/01/29/to-prepare-for-online-assesments-some-schools-try-to-break-their-own-networks.aspx

Meeting Notes 1/20/15

Minutes of Committee meeting

Attending: S Green, T.Quinn, R. Fitzpatrick, BJ Chauvin, L. Lynch, D. Parker, M. Joyce,  M. Hauck

Network Consultant: Rick reported that he, Suzanne and Tammy have met with two consultants - FTG and EOS - and are awaiting proposals from each before proceeding.  We should receive responses from these firms within a few days.

EducatorU: contract is signed and executed; Michael will contact them to set up a meeting and get going on implementation planning.

Blog: Michael has set up a private blog for the committee to use as a discussion forum regarding key planning and implementation issues with Google Apps.  It is private to ensure security of our conversations.  Each committee member should have received an invitation to become a member & author of the blog (sent to their gmail account).

Domain organization:  we agreed on the organizational scheme that was initially proposed:


User provisioning: we discussed the proposal that Michael had put forward, with 12 key applications. Google+ was dropped from the list because, supposedly, it is not available in Google Apps for Ed. [Will this impact access to and usage of Hangouts?]. The initial proposal also stipulated that email service would not be accessible to alumni, but it was determined that email would be need to transfer Drive files [Need to investigate further the process for changing ownership of files]. We also agreed that both Sites and Blogger would default to accessible only within the norfolkaggie.org domain.

There was a general feeling that there was insufficient understand of many of these applications to make definitive decisions. Michael took the action item to present a brief overview and demo of many of them. Laura will set up Michael's account in the new domain to use for this exercise.

Task teams to tackle key issues: we began discussing several of the key issues that are ahead and the idea of forming small task teams to investigate, analyze, and propose solutions. No conclusions were made and this is an open item for next meeting.

The meeting was adjourned at 3:15

Committee Meeting 1/20/15

Tech Committee Meeting

Tuesday, January 20, 2015  at 2:30pm

Trustees Room, McFarland Hall

• Network diagnostics consultant status update - Rick
• EducatorU contract status update - Rick
• GAfE planning blog (gafencahs.blogspot.com)
• another invitation sent to your gmail account
• Google Domain user organization
• User provisioning - which apps and privileges
• Key decisions moving forward (form 1-2 person task teams to investigate, analyze, propose solutions):
• email migration (incl group & personal address books);
• do we keep EdLine?  How long?
• user training - how do we find the time? One size does not fit all.
• document migration (users, public, administration)

Meeting notes 12/3/14

Tech Committee meeting
12/3/14
2:30-3:30
In attendance: M. Hauck, S. Green, D. Parker, L. Lynch, B.J. Chauvin, R. Fitzpatrick, P. Conis, K. Roos

Agenda: consultants, project leader, GAFE administrator, initial decisions

Discussion of cumulus global (hasn't submitted a quote yet) and educator U
Review of EducatorU contract. Do we wait on a quote from Cumulus or do we just go with EducatorU?
Giving Cumulus until Friday to come up with a quote. If they come back with a lower quote, we revisit. If it's a higher quote, we go with EducatorU. If we get no quote, we go with EducatorU.  All in agreement on this decision

Discussion of project manager/project leader. Will function as liaison to consultants, deal with day-to-day decisions on implementation, follow policy guide of tech committee.  Conversation about the nature of the role- what will and won't this person do. Rick moves to nominate Mike H as project leader. Seconded and whatnot by the rest of the group.

Discusssion of GAFE role.  Laura and Doris have already begun to play with the dashboard and have begun to get familiar with how it works.  Laura will fill this role with the assistance of Doris.

Discussion of stress testing the network to see what it can handle.  We have decided to seek out a consultant who can do this for us.  Mike will do this as his first task as project leader. We need to test both the network and the equipment.

Discussion of initial decisions. Domain has already been registered (norfolkaggie.org). We are registered as an educator site.  User name standard? Keep existing for adults/staff. Flast@norfolkaggie.org. Add a middle initial or a digit for those with sames f and last. For students, first initial last initial idnumber@Norfolkaggie.org.  It will log them into the account and be their email address. Next discussion is organization, but time has run out.  We will discuss organization next time. Mike will sent out a proposal for organization and allow for comment.  Next step: select a consultant and get them going and build a project plan.

Committee Meeting TBD

Tech Committee Meeting

12/3/2014 2:30 pm

Trustees Room McFarland Hall

Agenda

• Google Apps consultant status
• discussion of meeting outcomes
• decision
• Designate a project leader
• liaison with consultant
• handle day-to-day decisions and activities
• support team
• Early actions and decisions
• register domain with Google; get approval for educational status
• is our network capable? (stress testing)
• Define our organization structure
• username standards
• Core services
• Migration plan (user data)

Meeting notes 11/4/14

tech committee meeting
November 4, 2014
10:15-11:15
In attendance: M. Hauck, P. Conis, B. Chauvin, T. Quinn, R. Fitzpatrick

Tech committee meetings are moving to after school so others can attend meetings

Mike H to Create a "going Google" website for NCAHS to start to disseminate info about the process

Feedback from SSVT about their going Google process:
-they don't archive student emails
-they do dual mail delivery at the outset
-don't block Facebook, YouTube, etc. teach students responsible use
-no parents, just faculty and staff
-group students by grade level, no larger group of "all students"
-use google classroom for grade book, folders, distribution, etc. popular with teachers

Looking at the issues list
We need a "crisp statement" of "why we are doing this?" Discussion about some of the answers to this question

Discussion of what sort of training the "tech team" would need to be able learn what is necessary to do this

What are next steps? Discussion of a consultant and what role that person would play

Discussion of forming a project group that meets more frequently to get this going headed by a project leader. We need more frequent meetings to get done all that we need to get done. Consultant as project manager?

Next meeting within a week with a consultant. Rick will let us know as soon as he can get a consultant here, and we will have our next meeting then. Looking at Monday, Thursday, and Friday of the week of 11/17.

Mike H will work on a timeline/ project plan in the meantime and propose answers to the questions on the issues list.