Tech Committee meeting October 9, 2014

Technology Committee Agenda

October 9, 2014  10:15am

Trustee’s Conference Room

1. Status on Technology Plan
1. submitted 11/7/2013
2. annual review; quinquennial re-plan
2. Google Apps for Education Next Steps
1. setting a process to create an implementation plan
2. establish a goal and general timeline for implementation
3. getting the tech team on-board and engaged
3. Defining an overall Computing Architecture for the school
1. coordinate with GAfE implementation
2. inventory computing requirements for the full community

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Minutes (P. Conis)
Trustees' room
10:15

In attendance: M. Hauck, S. Green, R. Fitzpatrick, T. Quinn, B. Chauvin, L. Lynch, D. Parker, P. Conis

1. Status of tech plan-
Discussion about the nature/ role of the plan that the plan the tech committee developed. Is this an internal document? Is it intended to replace the document we are required to submit to the DESE? Plan is for all committee members to re-review the document before the next meeting and come to a decision on this question at the next meeting
Also, need a "report card" on the status of the six benchmarks in the plan. Where are we at and what should be our action items for this school year. Plan is to review the document for the next meeting to come up with this "report card."

2. Google apps for education
Decision has been made to move to becoming a Google school. We need input from teachers with a range of technology experience and expertise and from a range of departments about what they want/need from Google. Discussion of how to get this input- creating some sort of "working group" that could ask questions and give input. We need to find out what teachers are expecting from the process and what their needs will be.
We have a list of consultants from the google apps summits to whom we could talk. We would additionally look to speak to schools that are already Google apps schools so we can know how this has worked elsewhere.

Discussion of whether it should be rolled out school-wide or only in certain departments.
Discussion of archiving email through Google- costs $10 per staff member. What about students? What about retrieval costs?
Mike plans to go speak to nearby schools that are already Google schools to discuss their process and  seek advice.
Significant changes needed to be made to the AUP
Mike will work with coordinators to get people for the working group. Using faculty and department meeting time for this.
Mike will use feedback from other schools and Google to create a plan/ timeline.
Timeline: be fully ready for September 2015.
November faculty meeting to introduce this information to the faculty.
Plan for PD for this so that it is targeted at people's individual comfort levels with tech.

Next meeting: 1:00 pm Tuesday, October 21, 2014. Trustees' room