Meeting Notes 4/2/15

Tech Committee Meeting Notes
April 2, 2015
2:30-3:30
Library
In attendance: M. Hauck, C. Grabke, S. Green, R. Fitzpatrick, M. Joyce, BJ Chauvin, P. Conis, L. Lynch, D. Parker,

Begin with brief discussion of the plan for Monday's training, making sure trainings are well-planned and well-timed
Making sure everyone gets logged in this week in preparation for Monday
What do we do about training secretarial staff so as not to leave the office unmanned?
We need to make sure all maintenance staff and cafe staff get trained as well. They are not currently a part of the training planned for Monday.

Mike to set up a Google form evaluation to do at the end of the training.

Training beyond Monday?
Second boot camp in May? We would need additional trainers for that day.

Concern about the id numbers being used for email addresses because those are connected to lunch accounts.  We need to let the cafe staff to be on alert going forward about matching kids' pictures when they buy lunch.

Live through Monday before we decide what we need to do for additional training on May 4th.  See results from Eval of that day.

Migration and transition:
Communicate frequently with everyone about what happening, what they CAN do, what they HAVE to do.
Make sure everyone knows that mecnet is there through the end of the year so that they can use that as they learn Google.  Files remain on server, etc.
Process for early users identify issues.  Mike can create a form for people to report Google-only issues.  Will help identify and address low-level issues that Mike can easily fix, or find bigger issues that may need bigger fixes.
Mike has created a website with FAQs to help people identify help resources and answer questions and get information

Brief discussion about potentially bringing in other users other than Matt to test the process with users.  This may happen later in the spring, after Matt gets his going.

Sharing of documents: default to private.  User must choose to share it.  They have the option of sharing within community or outside of the community.

Promotional plan- take a look at what Mike has created and give feedback.  Promotion is critical to plan success.  This is how people know what's going on, how to, etc.