Meeting Minutes for March 10, 2015

Tech Committee
Tuesday March 10, 2015
2:30pm Principal's Office, McFarland Hall

attending: BJ Chauvin, P. Conis, S. Green, M. Hauck, M. Joyce, L. Lynch, D. Parker, T. Quinn, K. Roos

• Finalize decision on user provisioning: reviewed the latest decisions on user provisioning (document).  All approved.  Some discussion of clarification on a few points but no objections or disagreements. Key points:
• Sites, Blogger, and Groups should be visible (accessible) from outside the domain (at the discretion of the owner);
• YouTube full service available to all teachers;
• Hangouts should be within the domain and initiated and moderated by a teacher; Laura will investigate implementing this privilege status;
• Gmail - Suzanne wants to continue to use Outlook as her email client
• Document migration: many users have existing content in their personal google accounts that they have been using for school.  We need to make sure they are able to transfer privilege and access between domains.  This is an admin console setting. Laura will investigate.
• EdLine - we will be terminating EdLine service this year.  From the Google Apps perspective, our responsibility will be to pick up the website functions - the school website and teacher websites.
• Roll-Out plan: Michael emphasized that despite all the snow on the ground, it's an illusion that we have a lot of time to meet our deadline of being fully functional by end of school year (which is only 16 weeks away including Spring Break!).
  There was a general discussion of the prospective roll-out plan (document).  Key Points:
• most critical next step is to launch the training program.  This will also require making all non-student accounts active. We need to devise an aggressive training campaign which will raise 100% to a (to be defined) minimal level of performance (how to measure?)
• Laura expressed a concern that before loading in all non-student users she would like to have all Tech Comm people on first, test out the functionality, fix issues and then load other users.  It was agreed this was a sensible approach.
• second most critical item is to create a promotional campaign - marketing - to establish awareness, capture attention, build enthusiasm & excitement.  This must be built around a theme of " how & why Google will improve your teaching and student learning; how work gets easier".
• we will target to add the student population in late June.  This will allow students to get familiar and to transfer their content.  One less task (that could go wrong) in the Fall.
• Housekeeping
• we moved the standing time for the Committee meeting to Wednesday at 2:30.  Next meeting will be Wednesday, March 18.
• Google Apps for Education New England Summit is this weekend in Burlington, MA at the Marshall Simmonds Middle School.

Meeting adjourned at 3:40