Meeting notes 5/20

tech committee meeting notes
May 20, 2015
2:30-3:30
Trustees Room
In attendance: M. Hauck, C. Grabke, D. Parker, L. Lynch, S. Green, T. Quinn, P. Conis

Status update for seminars:
Going well, being attended, volunteers to run them

Student email and username discussion- poll results are overwhelming in favor of having their names in the email address. What do we want to consider? Name without date of graduation or other age-defining information.  We could set up grade-level groups to make it easier to sort and email to groups of students.  Discussion of safety concerns related to including student names in email addresses. Suzanne to investigate if there are legal repercussions. If not, we will go forward. Naming convention for student emails: Last name, first initial, if needed middle initial.  Internally will sort by year of grad for sorting groups.

Project plan:
Global mailing lists- still in process to see who is in lists.  Some groups done already, some not.
Mike experiencing issues with emails going to groups failing.  Will send copies to Laura so she can investigate.

Discussion of email issues that came up in survey- Laura to investigate both late emails and missing/misdirected emails

School website in progress.

Calendars and resources- Mike and Tammy working together on this.  Mike has list of "schedulable resources." Review it for things that should be removed/changed/edited.  Narrow down to things that are relevant.

Discussion of folder organization and naming: who will make the folders? Laura to investigate how to create these folders at the administrative level, so they are not owned by a person, but by the school.  We need to ask Tammy about who will have viewing rights to what folders.  Mike wants comments/feedback on the folders

Technical issues status:
Ability for users to create groups: still open.  Google says only administrator can create groups, not something individual users can do.

Mobile sync question: there is mobile device management in the budget for next year.  Pending approval of budget, the mobile device issue should be resolved for next year.

User accounts: trainer working, issue with pw for developer account.  Laura will reset and resend to Mike.

Chat and hangouts: business hangouts have been implemented.  What does this mean? Teachers can create, students can join, students can't create.  Good solution.

App launcher customization: still open.

Google+ open for teachers: without it open you don't have access to photos or picassa. Can we open Google+ for teachers. Waiting on an answer to a security question befor we proceed on this.

Video called not enabled. Significantly limits use of hangouts.  Bandwidth question.

Meeting about network healthy his morning.  Overall healthy- three issues we need to address. Switches, VLAN, and firewall (make sure it's not bottleneck inn)