Meeting notes 5/27

Tech committee meeting notes
May 27, 2015
In attendance: M. Joyce, M. Hauck, L.Lynch, D. Parker, P. Conis, T. Quinn, BJ Chauvin, S. Green, R. Fitzpatrick

Mike has set up various calendars, assigned editors, etc, in conjunction with TQ

Global mailing lists- still not showing who is in lists, but a ticket is in with Google. Lists available should show up in contact lists of all users in domain.  Current lists follow the school phone list.

Resource and facility calendars: start with 5 computer labs, 2 carts, 4 buses.  Cannot edit someone out- can only schedule in a blank spot. Discussion of setting parameters for calendar use (24 hour notice, not blocking out huge chunks of time).  Mike and Laura will work to set up this together.

Discussion about shared folders- who do they get set up under? Create a global acct? Give it to the lead teachers? For year 1, have one person in each dept create folders and share with others.  Then explore options.

Activating student accts: original plan started this next week.  Are we ready for this? Discussion of legal/privacy issues around student user names. Still waiting for reply from legal counsel on this.  Topic on hold until information comes through.
Matt will have some student users start next week as a trial

School website is running a week behind project plan, but will be all right

Within. Google groups, used to be able to set up groups within domain and outside in public.  Had some groups created in domain, but message coming up now indicates that this is now inaccessible.  Mike will send screenshot to Laura so she can look into it.  Laura and Mike will meet to discuss this separately.

Mike and Rick will meet to discuss concerns re: Google plus.  Access still needed for teachers.


Residual email issues: delayed messages and missing messages.  Laura is still working with additions and Google on this.  Discussion of ending using mecnet, so that some of these problems go away.  Discussion of stopping forwarding through additions on June 30.  Issue of support staff not being set up on google yet.  Can we get all of the support staff trained sooner than later, so we can pull the plug 6/30? Target 8/1 as new ending of additions so we can use the summer to train support staff? Discussion of who needs additional training.

User feedback- set up a mechanism for getting info from people now and in the fall.  Create a group for this? Allow people to post for themselves.  Need to resolve the groups issue first.

Wishlist? Next generation- what improvements/what other things do we want/need Google to do.  One request so far is teacher and student dashboards when they log in.

Discussion of next steps for tech committee- for next year, digital citizenship curriculum for next year.