Meeting notes 5/6/15

Tech Committee meeting notes
May 6th
2:30-3:30
Trustees Room
In attendance: L. Lynch, M. Joyce, M. Hauck, B-j. Chauvin, P. Conis, C. Grabke, D. Parker

Post-mortem on Monday's training: most feedback was positive
Concerns regarding migrating edline content. Concerns regarding moving to grading in iPass- people will need training.  Create teacher website templates.  Interest in creating teacher and student dashboards so when people log in, they see everything in one place.
Question whether edline and mecnet will remain next year?
Seminar series launched.  Mike is looking for additional people to run seminars.  Double PDPs for those who run seminars.
Share more seminar topics with Mike!!

Signing up students in Matt's classes as a test group.  Matt has students in.  How should he start with them? They all have one password, as soon as they log in, they are prompted to change password. Then they are in.

Discussion of student emails.  Understanding the security needs, is there a way to include their name in the address? The current setup seems like it is unlikely to be used by students, and maybe have issues getting blocked by spam filters on the receiving end at employers/colleges.  We want the names to be user friendly while still thinking about safety.

Project plan:
Global mailing lists- users need to see who is in a group when they use the group email address.  Laura is looking in to see if this can be set up.
Do we have all the lists we want? Tammy will heck into this.  Also if we need more.
Mecnet content migration is happening.  People can request that Laura move stuff for them.
School website- mike is on it. Needs time with Tammy to clarify things.
Public calendars- need to get going on this.  How many different school calendars should we create? Who has editing rights?
Identifying schedulable resources and set up calendars for that.

Migrating content from edline.  When will edline go away so teachers can know when to get stuff off of there and into google.  Deadline of June 30th.

Setting up templates- need to organize them.  Can we customize the categories that templates get put into so there is some organization? Naming is important because that is how stuff will get organized.

Project plan more or less on track- lots of work to do

Add a column of open/closed for project plan, so we know if items are done

Outstanding technical issues-
Drive sharing-  closed
Groups- just open the ability to create groups for faculty, secretaries, admin only. Concern re: managing all these groups
Google plus- admin and faculty only
Mobile device sync- discrepancy between Apple devices and android devices.
Chrome browser sync- closed
Mecnet migration- closed
Creation of user accounts- training account created, need a second one for developer. Restrict to only send email within domain
Chats and hangouts- access only for teachers and admin.  Question is can student s create hangouts? Need to research.
App launcher- customize for everyone
Classroom- teachers are still having problem creating classes