Tech Committee meeting notes
In Attendance: M. Hauck, K. Roos, L.Lynch, C. Grabke, M. Joyce, P. Conis
Decision was made NOT to go with a sub-domain for students' email addresses: ones we wanted were not available. Students' email addresses will be @norfolkaggie.org just like faculty/staff
Still working on global mailing lists- lists in google won't work unless they are also in additions (while we are still doing dual-delivery)
New school website-
done and tested- still waiting on content for Superintendent page, and photos for slide show
Mike and Tammy worked on assigning editors for pages and calendars
Mike will send link to Laura so she can post it when it is completely ready
Discussion of edline and what will happen if parents and teachers look to access grades after 6/30.
Decisions made:
- link on NEW webpage directing parents to log in to edline (as long as it is possible to do so), with a note that if login isn't working to contact main office to get grades.
- have teachers print out hard copies of grades as back up over the summer in case edline goes away sooner rather than later
Concern expressed regarding the fact that some staff STILL aren't trained on google, especially if mecnet is going away (we are still not sure about this). Rick needs to work with Mike on arranging time for staff to be trained.
Discussion of whether or not students will have access to their file servers next year. Should freshmen get them at all? Give upperclassmen time to get stuff off of servers and into google drive before we remove them?
Discussion of how long faculty have access to accounts after they have been let go?
Tuesday, June 23, 2015
Tuesday, June 16, 2015
Meeting Agenda for 6/17
Tech Committee Meeting
Wednesday, June 17 2:30 PM
Trustees Room - McFarland Hall
Our Final Meeting for the 2014-15 School Year!
- Student Accounts - subdomain decision
- global mailing lists
- list of groups & membership (still can’t see them)
- group recipients not working - fails on Additions
- current status & open issues
- go Live! date
- email delivery issues
- Parting Shots - things to handle before 6/24
- teacher website templates
- user (teacher & student) dashboard
- ?
Wednesday, June 10, 2015
Meeting notes June 10, 2015
tech committee meeting notes
June 10, 2015
In attendance: M. Hauck, M. Joyce, C. Grabke, T. Quinn, BJ Chauvin, L. Lynch, P. Conis, R. Fitzpatrick
Received guidance from the lawyer about student emails. Will be firstinitiallastnameYOG@ncahs.org. Add middle initial if needed.
This requires setting up a sub domain
Discussion of AUP. Create a consent form for parents to opt out of student receiving an email address.
Wait for sept to activate student accounts. Not enough time to do it before the end of the year now. Activate freshmen during freshman academy. Do the rest of the grades during the first day or two of school in English classes.
Release form to go out to parents over the summer.
Mailing lists: still can't see what lists are available. Groups aren't showing up in directory. Still can't see membership in lists. Laura worked on this with support today. Changes should be going through now. Should all be in place be morning.
School website: together as a draft. Content still being gathered. Being tested to see if everything is accessible from outside the domain. Could go live end of next week. Get url for new site to our domain provider so it directs to new site. Mike will send it to Laura when it's ready. Rick poses question of who will be responsible for monitoring/updating website. People will be responsible for their sections. Need a drop dead date for go live so people can get content on the page before it goes live. We think edline goes away as of July 1. Rick will investigate. 6/30/15 as go live date for new website.
Resource and facility calendars: set up for computer and carts. Mike and Laura will meet together to set this up. How to use them will become part of the training in the fall.
Discussion of email delivery issues. We think it's related to dual delivery. When mecnet goes away, this may go away. Fingers crossed.
Training for non-faculty members on gmail and calendar is still needed. Craig, Tara, Phyllis done. Pete, forepersons, Tom, Patrick still outstanding. 45 mins needed for training.
Mike has started to develop templates for teacher websites. Aiming for 6ish, so people can find what they like. To the extent that we can, class lists, groups, classrooms should be set up in advance before teachers arrive in September. Teachers can set up websites over the summer, if they choose.
Mike has started to set up teacher and student dashboards.
Suzanne asks about setting up some of our forms in Google to streamline paper process. Mike also adds the idea of including an online electronic signature element to it.
June 10, 2015
In attendance: M. Hauck, M. Joyce, C. Grabke, T. Quinn, BJ Chauvin, L. Lynch, P. Conis, R. Fitzpatrick
Received guidance from the lawyer about student emails. Will be firstinitiallastnameYOG@ncahs.org. Add middle initial if needed.
This requires setting up a sub domain
Discussion of AUP. Create a consent form for parents to opt out of student receiving an email address.
Wait for sept to activate student accounts. Not enough time to do it before the end of the year now. Activate freshmen during freshman academy. Do the rest of the grades during the first day or two of school in English classes.
Release form to go out to parents over the summer.
Mailing lists: still can't see what lists are available. Groups aren't showing up in directory. Still can't see membership in lists. Laura worked on this with support today. Changes should be going through now. Should all be in place be morning.
School website: together as a draft. Content still being gathered. Being tested to see if everything is accessible from outside the domain. Could go live end of next week. Get url for new site to our domain provider so it directs to new site. Mike will send it to Laura when it's ready. Rick poses question of who will be responsible for monitoring/updating website. People will be responsible for their sections. Need a drop dead date for go live so people can get content on the page before it goes live. We think edline goes away as of July 1. Rick will investigate. 6/30/15 as go live date for new website.
Resource and facility calendars: set up for computer and carts. Mike and Laura will meet together to set this up. How to use them will become part of the training in the fall.
Discussion of email delivery issues. We think it's related to dual delivery. When mecnet goes away, this may go away. Fingers crossed.
Training for non-faculty members on gmail and calendar is still needed. Craig, Tara, Phyllis done. Pete, forepersons, Tom, Patrick still outstanding. 45 mins needed for training.
Mike has started to develop templates for teacher websites. Aiming for 6ish, so people can find what they like. To the extent that we can, class lists, groups, classrooms should be set up in advance before teachers arrive in September. Teachers can set up websites over the summer, if they choose.
Mike has started to set up teacher and student dashboards.
Suzanne asks about setting up some of our forms in Google to streamline paper process. Mike also adds the idea of including an online electronic signature element to it.
Monday, June 8, 2015
Priorities for Next Year
At our last Tech Committee meeting, Tammy posed the question of what should be a focus for next year.
So here are some thoughts of possibilities. Depending on what we select, we may be able to handle 2 or more simultaneously.
Incorporating Digital Citizenship (or Digital Civics) across the curriculum
Access to learning 24 x 7 (including online curricula and home access)
Planning for 1-to-1 (strategy, timeline, $)
Revisit & review NCAHS Technology Plan
Technology infrastructure plan
So here are some thoughts of possibilities. Depending on what we select, we may be able to handle 2 or more simultaneously.
Incorporating Digital Citizenship (or Digital Civics) across the curriculum
Access to learning 24 x 7 (including online curricula and home access)
Planning for 1-to-1 (strategy, timeline, $)
Revisit & review NCAHS Technology Plan
Technology infrastructure plan
Meeting Agenda for 6/10
Tech Committee Meeting
Wednesday, June 10 2:30 PM
Trustees Room - McFarland Hall
- Student Account Names - decision status
- when & how to activate student accounts
- global mailing lists
- list of groups & membership (can’t see them)
- current status
- go Live! date
- resource & facility calendars
- completion date?
- Google Groups (groups in norfolkaggie.org turned off)
- email delivery issues
- Preparation for 2015-16 School Year
- teacher website templates
- process for new freshman
- establishing teacher class lists, groups, Classrooms
- user (teacher & student) dashboard
Subscribe to:
Posts (Atom)